Privacy Statement of Erin College
Erin College respects your right to privacy and is committed to protecting your personal data in accordance with the EU General Data Protection Regulation (EU) 2016/679 (GDPR), the Data Protection Act 2018 (Ireland), and applicable ePrivacy Regulations. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website (www.erincollege.com) or interact with us. By using our website, you agree to the terms of this Privacy Policy. If you do not agree, you should not use this website.
Types of information collected
We retain two types of information:
“Personal Data”
This is data that identifies you or can be used to identify or contact you and may include your name, address, e-mail address, nationality, user IP addresses in circumstances where they have not been deleted, clipped or anonymised and telephone number. We collect this data with the student’s consent for processing. This can be as a result of direct contact, e-mail or information provided through online forms.
Personal Data refers to information that identifies or can identify you, including:
Name, address, email address, telephone number
Nationality and country of residence
IP address (where not anonymised)
Information provided through forms, email, or direct contact
We collect this data based on:
Your consent
Contractual necessity (e.g. course enquiries or bookings)
Legitimate interests (e.g. responding to enquiries)
“Non-Personal Data”
Like most websites, we gather statistical and other analytical information collected on an aggregate basis from all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymised, browser types and other anonymous statistical data involving the use of our website.
Purposes for which we hold your Information Non-Personal Data
We use the Non-Personal Data gathered from visitors to our website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our website.
Personal Data:
We only use your personal information for specific purposes related to the administrative, academic and business management of the school, including:
- school enrolment
- to process financial transactions
- to assist with visa applications
- to order medical or learner protection insurance
- for immigration purposes
- to book accommodation
- to contact you if we are to respond to any communications you might send to us;
- to contact the selected Erin College staff that you have requested to be contacted on your behalf.
- to process any orders from you i.e. training bookings.
- to be used in statistical reporting regarding our web activities and to provide you with newsletters to which you subscribe (please see section 6 for further details).
Disclosure of information to third parties
We may provide Non-Personal Data to third parties, where such information is combined with similar information of other users of our website. For example, we might inform third parties regarding the number of unique users who visit our website, the demographic breakdown of the community users of our website, or the activities that visitors to our website engage in while on our website.
For the purposes of processing payments in respect of your training bookings, we will share your personal information with financial third parties, which, depending on your country of residency, maybe be outside of the EEA. We will not disclose your Personal Data to any other third parties unless you have consented to this disclosure. We will disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirements. In addition to the above, we may also share your information with third parties to allow a merger, acquisition or sale of all or a portion of our assets.
We may share your data with:
- Payment processors
- Immigration and regulatory authorities
- Insurance providers
- Accommodation providers
- IT and website service providers
We ensure that:
- All third parties are GDPR-compliant
- Data Processing Agreements (DPAs) are in place
Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) and equivalent legal protection mechanisms.
Security
We are committed to ensuring that your personal information is secure with us. All information submitted directly or via the website is fully protected both online and offline.
Only staff members who need the information to carry out a specific job will be allowed access to your personal information. All computers and manual filing systems in which Erin College store information are kept in a secure environment.
CCTV Surveillance
Erin College has closed circuit television cameras (“CCTV”) located throughout the building covering the stairways, reception and the main entrance of the buildings.
Erin’s CCTV system is implemented in a proportionate manner as necessary to protect Erin’s property against theft or pilferage and for the safety and security of staff, students and visitors to the Erin’s building (to protect their vital interests).
Whilst CCTV footage is monitored from the Director of Operations office, access to recorded footage is strictly limited to authorised personnel. Footage is retained for 28 days and has been removed from the system automatically except where incidents or accidents have been identified, in which case such footage is retained specifically in the context of an investigation of that issue.
CCTV footage may be used in the context of disciplinary proceedings involving Erin’s staff or students (to protect the vital interests of Erin, staff, students and affected individuals). CCTV footage is not disclosed to third parties except where disclosure is required by law (such as for the purpose of preventing, detecting or investigating alleged offences) and in such instances, disclosure is based on a valid request. Signage indicating that CCTV is in use is displayed prominently throughout the Erin buildings. For information on CCTV operations at Erin, please contact the Director of Operations.
How long do we keep your information?
We retain personal data only for as long as necessary for the purposes for which it was collected, including duration of enquiries or services provided, legal and regulatory requirements. When no longer required, data is securely deleted or anonymised.
Due to legal and operational obligations/regulations, we may keep your personal information for an indefinite period unless you request that it be removed from our system.
Your Rights
Under GDPR, you have certain legal rights to control your personal information and the manner in which we process it. This includes:
- A right to access.
- A right to correct inaccurate information or update incomplete information.
- A right to restrict processing.
- A right to receive information in a portable form.
- A right to object to the processing of data for a purpose for which it was not provided.
- A right to withdraw your consent at anytime
- A right to lodge a complaint with the Data Protection Commissioner.
You may inform us of any changes in your Personal Data in accordance with our obligations under the EU General Data Protection Regulation ((EU) 2016/679) (“GDPR”). We will update or delete your Personal Data accordingly. To find out what Personal Data we hold on you, to request a copy of your Personal Data or to have your Personal Data updated, amended or removed from our database, please contact us via [email protected]
Cookies
This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience and allow us to maintain your connection to our website. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third-party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website, which offers guidance for all modern browsers
This website may use cookies for detecting what kind of device you have in order to present content in the best way, for a language switch and/or for other purposes. These cookies do not collect or store any personally identifiable information. You can refuse the use of cookies.
How to refuse the use of cookies
You may refuse the use of cookies by selecting the appropriate settings in your browser. However, if you do this, you may lose some features.
How to disable cookies in your browser
Here’s how to prevent new cookies from being installed and how to delete existing cookies. The exact procedure depends on which browser you are using. You can find additional information here: investis.com/disabling-cookies
Internet Explorer
To prevent new cookies from being installed and delete existing cookies:
https://windows.microsoft.com/en-GB/internet-explorer/delete-manage-cookies
Firefox
To prevent new cookies from being installed:
https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
Google Chrome
To prevent new cookies from being installed and delete existing cookies:
https://support.google.com/chrome/answer/95647?hl=en
Safari
To prevent new cookies from being installed and delete existing cookies:
https://help.apple.com/safari/mac/8.0/#/sfri11471
Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. (‘Google’). Google Analytics uses cookies (text files placed on your computer) to help website operators analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
Security
Erin College treats all the data held with the utmost care and security. Any details you give will remain completely confidential.
Enforcement of this privacy statement
If you have any questions regarding the above statement, please contact us at Erin College or by post to:
Erin College
42-43 North Great George’s Street, Dublin, Ireland – D01 N6P2
