Student Handbook

About Erin School of English
Erin School of English is dedicated to providing high-quality English language education to students from around the world. Our mission is to help you achieve your language learning goals while fostering an inclusive and respectful learning environment.

Contact Information

• School Address:
  Campus 1: 43 N Great George’s St, Rotunda, Dublin, D01 N6P2
  Campus 2: 61 Mountjoy St, Phibsborough, Dublin 7, D07 AX51
  Campus Cork: 14 Parnell Pl, Centre, Cork, T12 A6CV
  
  
• Email:
  Dublin: info@erincollege.wp1.sh
  Cork: info.cork@erincollege.wp1.sh
  
  
• Phone:
  Dublin: (01)2440377
  Cork: (021)2038577

Placement Test
Before starting your classes, you must complete an online placement test. Failure to do so may result in a delay in the start of your classes.

Course Structure
Our classes cover various aspects of English language learning, including grammar, vocabulary, pronunciation, reading, writing, speaking, and listening. Classes run from Monday to Friday.

Skills Development
Our curriculum aligns with the Common European Framework of Languages (CEFR) and focuses on enhancing your communicative competence in English.

Arrival and Departure Dates
Ensure that your arrival and departure dates align with the accommodation provided. Additional accommodation may be required if your dates do not match.

Additional Accommodation
If you arrive 12 months after full payment, an extra accommodation fee will apply.

Accommodation Cancellation Policy
Cancellation requests must be submitted in writing at least forty-five (45) days before the agreed starting date. No refunds are provided for cancellations after the student’s starting date.

Reservation
Airport pick-up must be arranged prior to your arrival in Ireland. Notify Erin College in case of flight delays at least three hours before the scheduled arrival.

Non-Refundable Services
Accommodation, airport pick-up, or any additional services are non-transferable if canceled or postponed.

Insurance Coverage
Course fees include insurance coverage for the entire study period. The insurance fee will be deducted from any applicable refund.

Mandatory Insurance for Non-EU Students
All non-EU students studying in Ireland are required to purchase learner protection insurance.

Course Reservation
Courses are reserved after full payment. Instalment payments must be completed before arrival to avoid service cancellation.

Contract Period
By accepting Erin School’s offer and paying the fees, you enter into a contract for the specified period stated in the enrolment letter.

Schedule Details
Classes are scheduled from 9:00 am to 12:15 pm in the morning and 1:00 pm to 4:15 pm in the afternoon. Your class schedule may change during the year.

Suspension or Expulsion
Erin School reserves the right to suspend or expel students for non-compliance with requirements, with no refund of fees.

Importance of Attendance
Student visa holders must maintain an 85% attendance record, allowing for a maximum of 18 missed days during a 25-week course.

Absent
Student sick leave can only be approved with a medical certificate (from a doctor in Ireland). Please advise the school if you are unable to come to class on time and send the medical certificate (via email at info@erinscollege.com).

Attendance Records
Attendance records cannot be amended once the course has finished.

Consequences of Low Attendance
Low attendance may result in warnings, reporting to immigration authorities, and ultimately expulsion. If a student’s attendance drops below 75% or misses three or more classes in a week, they will receive a warning letter and be reported to the GNIB (Garda National Immigration Bureau).

Holiday Regulations
Visa students can only take holidays after completing the first 8 weeks of their course and with an 80% attendance record. After that, students can take up to ⅓ of the time they have already studied. Permits must be requested by “Erin App” at least 5 days in advance; they will also need to apply for the entire week from Monday to Friday so as not to interrupt the chapter of the week.

Working During Holidays
Non-EU/EEA international students can work full-time during specified holiday periods.
Summer break: 1st June – 30th September (4 months)
Winter break: 15th December – 15th January (1 month)

Public Holidays
The school is closed for all Irish Bank Holidays and Good Friday. If your course corresponds with a national holiday you will not be entitled to any refunds or extra lessons.

School Closure
In case of temporary school closure due to unforeseen circumstances, classes will continue online.

Online Class Guidelines
Follow teacher instructions during online classes. Sharing personal data/log-ins is strictly prohibited.

English Exam Requirements
Non-EU students on a 25-week program must sit a recognised English exam such as TIE, IELTS, or Cambridge by the completion of their course. Every student must pay the exam fee at the start of the course if it was not paid at the time of booking. Non-refundable exam.

Attendance Requirement
Erin College certificates are given to students who meet the 85% attendance requirement and complete the mandatory end-of-course exam.

Importance of Feedback
We value your feedback to continually improve our school. You may be invited to provide feedback during your studies.

Addressing Concerns
If you have concerns, please discuss them with your teacher. For course or school-related issues, contact info@erincollege.wp1.sh.

Respect and Tolerance
Maintain respectful and tolerant behavior. Disruptive behaviour may result in warnings and expulsion.

Photography & Video Rules
Taking pictures or filming in class requires teacher and student permission.

Collection and Use
Students must register their biometric date. We collect and use biometric data for identity verification and attendance tracking.

Data Retention
Data is stored securely and may be retained for specific purposes.

Data Access and Deletion Requests
You can request access, correction, or deletion of your biometric data.

Course Book Requirements
The General English Book price is €50. Students are not allowed to attend class without a physical copy of the course book. PDF copies and copies through any APPs are not permitted. As you progress through your course and change level, you will also change your coursebook. The school will provide all the coursebooks you require throughout your course for this fee. The books must be returned at the end of the course, and they must not be written on and in perfect condition. The 20 euro fee will not be refunded.

Data Protection Under GDPR
We at Erin School of English respect your right to privacy and comply with our obligations under the EU General Data Protection Regulation ((EU) 2016/679) (“GDPR”). You can find our Privacy Statement on our website via https://erincollege.com/wp-content/uploads/2023/08/Student-Handbook.pdf

Grounds for Refund
Refunds may be considered for specific grounds, including visa extension refusal or illness.

Fee Deductions
Administration fee of €300, plus €150 for the health insurance fee (if already applied) and plus €150 for learner protection (if already applied).

We reserve the right to change or modify this Policy as required to comply with our legal obligations. In such instances, changes will be communicated to you by publication on our website or via email.